Membership Price: If you don’t plan to attend any panels/programming or the con suite, no membership is required at ICON for those working tables in the dealer room. If you wish to take part in the other festivities, you need to buy a membership at whatever the current rate happens to be. Other areas are badged.

Cancellation and Refund Policy: There will be no refunds for dealer tables if you have to cancel. Under special circumstances, the committee/board may allow tables to be transferred to next year.

Availability of Storage and Shipments: The Marriott does not accept any freight or advance shipments and does not provide storage for vendor materials in advance of the event.

Merchandise Selling Location(s): Selling any merchandise outside the Dealer Room is prohibited. Merchandise may only be sold by a registered dealer in the Dealer Room. Any person or persons found selling merchandise outside the Dealer Room will be asked to leave the convention. A special dispensation may be requested before the convention for dealers wishing to sell items during specific events outside the normal Dealer Room hours and location. Individual authors may sell their own works in their own room party. 

Dealer Room Cleanup/Teardown: All your items, equipment, etc. must be removed from the Dealer Room by 5:00PM on Sunday. Your assigned area must be in condition to be returned to hotel control by this time. 

Use of Music and Lights: Music and lights must not negatively affect patrons, staff or other exhibitors’ convention experience. At convention staff’s request, exhibitors must lower volume, change music selection, or turn off their music and/or reposition or turn off their lights. 

Weapons Policy: Pursuant to Iowa law, bladed weapons over 5 inches in total length (including handle) may not be handled by or sold to people under the age of 18. It is the responsibility of each dealer to insure that these items are only handled by and/or sold to those 18 or older. ICON badges are NOT a suitable means of determining a person’s age. A government issued photo ID is the only acceptable means of determining a person’s age. Violation of this section of the weapons policy is grounds for immediate removal from the Dealer Room; no refund of any kind will be issued. The dealer must box any weapon purchased at the time of sale. It is the dealer’s responsibility to inform the purchaser that the weapon must be removed from the Convention area and immediately stored in a hotel room or secured vehicle. ICON has the final say as to what merchandise must abide by the policy. 

Merchandise Policy: The sale of bootleg merchandise such as illegal recordings, videos, etc. is not allowed at ICON. If you are not sure if the item is allowed, please ask a convention staff member. The first violation will result in a verbal warning, at which time you will be asked to remove the merchandise from the Dealer Room immediately. Any subsequent violations will be handled in accordance with the Violation Policy. 

Adult Merchandise Policy: Material depicting nudity or sexual content may not be viewed or sold to people under the age of 18. It is the dealer’s responsibility to insure that the material is only viewed and/or sold to those 18 and old. ICON badges are not a suitable means of determining a person’s age. A photo ID is the only acceptable means of determining a person’s age. Violation of this policy is grounds for immediate removal from the Dealer Room and no refund of any kind will be issued. 

Violation Policy: Violation for any of the items in this contract or any special instructions (written or verbal) received from ICON Dealer Room Staff is grounds for removal from the Dealer Room, the convention, and the hotel. No refund of any kind will be issued to dealers removed from the Dealer Room. ICON has the responsibility to inform authorities of any violation of local, state, and/or federal laws. 

Other Policies
• It is the responsibility of the dealer to provide their own covers for their tables.
• All boxes must be placed under your tables. If you run out of space under your tables, boxes may be neatly stacked within your allotted space, and must be covered in a neat fashion.
• Nothing may be taped, tacked, or stapled to the floors, walls, ceiling and/or book drapes/backdrops.
• ICON is not responsible for providing or acquiring food or beverages for the dealers, though we may have volunteers available at times for that purpose.

Payment may be made by check, money order, Paypal, or cash (by arrangement), and MUST be received in advance (unless special arrangements are made with the dealer coordinator). Tables will be reserved on a first come, first served basis, and formally assigned when payment is received. Cancellations will not be refunded as per Mindbridge rules. Mindbridge, dba ICON, is not responsible for lost, stolen or broken merchandise or any other losses, liability, or damages.